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HRIS for growing US teams

HR software that holds the record, the clock, and the leave request.

Staffquorum is people-ops software for growing US employers: employee files, time punches with location and IP, PTO, onboarding, and manager tools. Built for HIPAA-minded teams who need access controls they can explain.

Join the waitlistSee the product

Pre-launch. No customer counts. No awards. Pricing is illustrative until we publish a quote.

People

Directory

48 records
Product mock of the Staffquorum people directory with employee name, role, site, manager, and status.
Search name, role, or site
AustinActive
EmployeeRoleSiteManagerStatus
MCMaya ChenClock Out
OperationsAustin—Active
JHJordan HaleClock In
Field techDallasMaya ChenActive
PSPriya ShahClock Out
FinanceRemoteMaya ChenPTO
LOLuis OrtegaClock In
WarehouseHoustonElena BrooksActive
EBElena BrooksClock Out
People opsAustinMaya ChenActive
Product mock of a time punch showing clock-in time, GPS location, and source IP.

Time clock

Jordan Hale clocked in

Punch
7:58 AM CT · In
Location
Dallas yard32.7767, −96.7970 · 42 m
Source IP
198.51.100.24

On-site match. Punch stored with device, IP, and coordinates.

The problem

Five tools is not a people system.

Growing teams do not fail because they lack another dashboard. They fail because the person, the punch, and the policy do not share a record. Staffquorum is that record.

Time lives in one tool. The person lives in another.

Payroll waits on a CSV. The manager approved the hours in a chat thread. The personnel file is a folder named Final_v3.

Punches you cannot defend.

If someone clocked in from a parking lot two cities over, you find out after a wage complaint. Location and IP should sit on the punch, not in a later investigation.

Leave is a thread, not a policy.

Balances drift. Accruals are tribal knowledge. The person who knew the rule left last quarter.

Access is a shared password.

Medical notes, SSNs, and offer letters sit next to the birthday list. HIPAA-minded employers need roles you can explain, not a hope that nobody forwards the sheet.

Product pillars

What Staffquorum is for.

01

One employee record

Job, site, manager, documents, and status in a single file. The directory is the system, not a report you export on Fridays.

02

Time you can audit

Clock in and out with device, IP, and location on the punch. Exceptions stay visible to the manager who has to sign them.

03

Leave managers will use

PTO requests hit the right person. Balances follow the policy you set. No side spreadsheet for who is off Thursday.

04

Access you can describe

Roles for operators, managers, and employees. Built for HIPAA-minded US employers: encryption, backups, and a trail of who opened what.

Employee time tracking

A punch should carry evidence.

Staffquorum records where the clock-in happened and which IP it came from. Field teams, warehouses, and hybrid offices get the same rule: the punch is incomplete without the trail.

Time and attendance
Product mock of a time punch showing clock-in time, GPS location, and source IP.

Time clock

Jordan Hale clocked in

Punch
7:58 AM CT · In
Location
Dallas yard32.7767, −96.7970 · 42 m
Source IP
198.51.100.24

On-site match. Punch stored with device, IP, and coordinates.

  • Yesterday · OutDallas yard · 198.51.100.24
  • Yesterday · InDallas yard · 198.51.100.24

Feature grid

People ops in one product.

People directory

Name, job, site, manager, documents, and status sit on a single file. The directory is how you find someone — not a Friday export from payroll.

Time and attendance

Clock in and out with device, source IP, and location on the punch. Exceptions stay visible to the manager who has to sign them.

PTO and time off

Accrual rules, request workflows, and balances live on the person. Managers approve what they can see. Operators set a policy once.

Documents

Offer letters, handbooks, I-9 packets, and signed acknowledgements attach to the employee. Access follows the same roles as the rest of the product.

Onboarding and offboarding

Day-one access, equipment, tax forms, and a first-week plan should not depend on whoever remembered the wiki. Offboarding is the same problem in reverse.

Manager tools

Managers get the queue they already run: time exceptions, leave requests, and who is out. Birthday dates stay on the file — not a company-wide calendar.

HR-only notes

People ops sometimes needs a note that is not for the manager and not for the employee. Staffquorum keeps that space on the file — behind a role.

Help and tutorial

Employees need to know how to punch and request leave. Managers need to know how to close a week. Staffquorum puts a short tutorial and contextual help in the app.

Roles and access

Operators, managers, and employees do not share a login. Sensitive fields sit behind roles you can explain to counsel — and to the person whose file it is.

Private by default

HR-only notes stay off the manager queue.

People ops sometimes needs a sentence that is not for the team view. Staffquorum keeps that note on the file, behind a role, with a trail when someone opens it.

HR-only notes
Product mock of an HR-only private note that managers cannot see.

Employee file

HR only

Note on Priya Shah

Prefers email before phone for leave follow-ups. Intermittent leave documentation is on the file — do not discuss in the manager queue.

Visible to operators. Hidden from Maya Chen (manager) and from Priya’s own view. Last opened by Elena Brooks · today 8:41 AM.

Product mock of in-app help and a short tutorial for clock-in and leave requests.

In-app help

How do I clock in?

  1. 1. Open Time on your phone or desk.
  2. 2. Tap In. Wait for the on-site or off-site note.
  3. 3. If the location looks wrong, tell your manager before the week closes.
Replay tutorialRequest time offSign a document

Help in the product

A short tutorial next to the button, not a PDF in a drawer.

Employees punch and request leave. Managers close a week. The help they need should sit on that screen. Replay the tutorial when someone new starts.

Help and tutorial

How it works

Stand up the record, then run the week.

  1. 01

    Load your people

    Add employees or import a roster. Set sites, managers, and employment type first so everything else has a home.

  2. 02

    Set policy and roles

    PTO rules, who can see pay data, who can edit a punch. Operators keep the keys. Managers get the work they actually do.

  3. 03

    Employees use it daily

    Clock in. Request leave. Finish onboarding tasks. The record updates without a chase email from HR.

  4. 04

    Approve and keep the trail

    Managers close time and leave. You can show counsel who changed a punch, from which IP, and when.

Who it is for

Built for operators who still answer the phone.

Staffquorum is for growing US employers who need one place for people, time, and leave. It is not payroll, not a clinic chart, and not a promise that we already run ten thousand global seats.

Growing US employers

Dozens to a few hundred people. Enough complexity that a sheet fails, not so much that you want a two-year implementation.

Multi-site and field teams

An office, a yard, a warehouse, and remote roles. The clock has to work where the work is — with a trail.

People ops on a small desk

One or two operators covering hiring, leave, and files. They need a record they can hand to the next person who sits down.

Managers who already run the week

Approve hours, see who is out, get a private birthday note. They should not need a second career as an administrator.

Questions

Straight answers.

Get on the waitlist before we open seats.

Tell us your headcount and what you run today. We will write back from hello@staffquorum.com when we can show you the product.

Join the waitlistEmail hello@staffquorum.com