New-hire weeks
I-9, handbook, and offer letter should be on the file before day five — not in three inboxes.
Documents
Files on the record, not in a drive named HR_SHARE.
Offer letters, handbooks, I-9 packets, and signed acknowledgements attach to the employee. Access follows the same roles as the rest of the product.
Why it matters
A signed handbook should be as easy to find as a start date. When counsel asks who acknowledged the 2026 policy, you open the file — you do not search a shared folder.
Staffquorum keeps documents on the employee record. Templates help you send a new-hire packet. Acknowledgements tell you who signed and when. The same roles that hide compensation or medical notes also hide the files that should not sit next to a team birthday list.
Join the waitlistDocuments
Luis Ortega · Houston
- Offer letter.pdfSignedAug 12
- Employee handbook 2026SignedSep 2
- I-9 packetOn fileAug 14
- Direct deposit formPendingDue Fri
On the record
What you get in Staffquorum.
- Packets and templates for common new-hire files.
- Acknowledgement tracking with a timestamp.
- Files scoped to the person, not a company-wide dump.
- Access inherited from operator, manager, and employee roles.
- Separation from public calendars and all-hands chat.
How it runs
A week in this workflow.
01
Attach or send
Upload a file to the record or send a template packet tied to the start date.
02
Collect the signature
The employee acknowledges in the product. The file shows signed, and when.
03
Keep it with the person
Site moves and manager changes do not send the packet back to a shared drive.
Who uses it
Built for the jobs you already have.
Policy updates
When the handbook changes, you need a list of who signed the new version, not a hope.
Related
These workflows share the same record.
People directory
One employee record. Searchable. Owned.
Name, job, site, manager, documents, and status sit on a single file. The directory is how you find someone — not a Friday export from payroll.
Onboarding and offboarding
Checklists that close because the work closed.
Day-one access, equipment, tax forms, and a first-week plan should not depend on whoever remembered the wiki. Offboarding is the same problem in reverse.
HR-only notes
Private context that does not leak to the team view.
People ops sometimes needs a note that is not for the manager and not for the employee. Staffquorum keeps that space on the file — behind a role.
Roles and access
Who can open a file is a product decision.
Operators, managers, and employees do not share a login. Sensitive fields sit behind roles you can explain to counsel — and to the person whose file it is.
Want this workflow on your roster?
Tell us your headcount and what you run today. We will write back from hello@staffquorum.com when we can show you the product.