Front-line supervisors
Maya needs two techs on the Dallas yard Thursday. The calendar shows Priya is already out — before the schedule is locked.
PTO calendar
Who is out, on a shared calendar of approved leave.
Approved vacation and sick time land on a team calendar. Managers and operators see coverage for the week. Pending requests stay off the grid until someone signs them. This is not benefits.
Why it matters
When Maya asks who is out Thursday, she opens the calendar — not twelve threads and a wall chart in the break room.
Staffquorum draws the PTO calendar from leave a manager already approved. The grid shows who is out, which code, and which site. Pending requests stay in the approval queue. Birthdays do not appear here — those stay on a private manager digest. This page is coverage, not benefits: no plan shopping, no open enrollment, no carrier file. Accrual rules and the request itself live on PTO. The calendar is the shared view of what was approved.
Join the waitlistCalendar
Who is out · week of Oct 13
2 people outDallas · Austin · Remote1 pending off-grid
Mon 13
Open
Tue 14
- PriyaVacation
Wed 15
- PriyaVacation
Thu 16
- JordanSick · AM
Fri 17
Open
Approved leave
Luis Ortega · Oct 20–21 still pending Maya. Birthdays stay off this grid. Not benefits.
On the record
What you get in Staffquorum.
- Shared calendar of approved leave — vacation, sick, unpaid you named.
- Pending requests stay off the grid until the manager approves.
- Filter by team, site, or the people you manage.
- Same leave data as balances and the hours handoff — not a second calendar file.
- No birthdays, medical notes, or benefits elections on the grid.
- Not a benefits product: no plans, no open enrollment, no carrier file.
How it runs
A week in this workflow.
01
Approve the request
The manager of record signs the leave. Pending hours stay on the file until then. They do not paint the calendar.
02
It lands on the grid
Approved dates show the person, the code, and the site. Operators and managers read the same week.
03
Read coverage
Thursday’s yard, the Austin desk, a remote week. You see who is out without opening twelve threads.
Who uses it
Built for the jobs you already have.
Multi-site operators
Austin, Dallas, Houston, and remote. Coverage is per site, from the same approved leave as the employee file.
Related
These workflows share the same record.
PTO and time off
Leave that follows a policy, not a memory.
Accrual rules, request workflows, and balances live on the person. Managers approve what they can see. Operators set a policy once.
Manager tools
Approvals, coverage, and birthday emails that stay private.
Managers get the queue they already run: time exceptions, leave requests, and who is out. Birthday dates stay on the file — not a company-wide calendar.
People directory
One employee record. Searchable. Owned.
Name, job, site, manager, documents, and status sit on a single file. The directory is how you find someone — not a Friday export from payroll.
Time and attendance
A punch should carry evidence.
Clock in and out with device, source IP, and location on the punch. Exceptions stay visible to the manager who has to sign them.
Want this workflow on your roster?
Tell us your headcount and what you run today. We will write back from hello@staffquorum.com when we can show you the product.