New-hire week
Offer, handbook, and I-9 should sit in Hire packet before day five — uploaded or signed — not in three inboxes.
Document library
Folders and uploads on the e-file — not a second drive.
The employee e-file is folders on the person: hire packet, I-9, policies, later uploads. Signed packets land there. That is the library. Not a company-wide document management suite.
Why it matters
When counsel asks for Luis’s I-9 and the 2026 handbook, you open his file — Hire packet, Policies — not a shared drive named HR_SHARE_FINAL.
Staffquorum’s document library is the employee e-file. Operators make folders on the record, upload a file, and keep signed packets next to them. Documents is the attachment story. E-sign is the signature. The library is where those files sit once they exist — folders you can open, uploads you can add, packets that already signed. This is not an enterprise DMS: no company-wide repository, no retention engine, no version trees across every policy in the org. Access follows the same roles as the rest of the product. Employees still open their own files from Me.
Join the waitlistLibrary
Luis Ortega · e-file
Hire packet · 3 files
- Offer letter.pdfSignedAug 12
- Handbook 2026SignedSep 2
- Direct deposit.pdfUploadedAug 14
On the file
UploadFolders, uploads, and signed packets on Luis. Not a company-wide DMS.
On the record
What you get in Staffquorum.
- Folders on the employee file — hire packet, I-9, policies, or names you pick.
- Upload a file to the person, not a shared drive named HR_SHARE.
- Signed packets land in the same folders as the rest of the e-file.
- Access inherited from operator, manager, and employee roles.
- Employees open their own files from the Me tab on a phone.
- Not a DMS: no org-wide repository, no retention engine, no version trees.
How it runs
A week in this workflow.
01
Open the file
The library is the person. Luis’s folders are on Luis — not a company dump you search by filename.
02
Put it in a folder
Upload an I-9, drop a later policy ack, or let a signed packet land in Hire packet. The folder is how the next operator finds it.
03
Find it later
Counsel asks. A site move happens. The e-file still has the folders. You do not reconstruct a shared drive.
Who uses it
Built for the jobs you already have.
Operators covering the desk
Elena is out. The next person opens Luis’s file and sees Policies and I-9 & tax. They do not ask which drive is current.
Related
These workflows share the same record.
Documents
Files on the record, not in a drive named HR_SHARE.
Offer letters, handbooks, I-9 packets, and signed acknowledgements attach to the employee. Access follows the same roles as the rest of the product.
E-sign packets
A packet you send. A signature in the app. Status on the file.
People ops builds an onboarding packet from templates — offer letter, handbook, I-9 acknowledgement. The employee signs in Staffquorum. The file shows sent, signed, or still open, with a trail.
Onboarding and offboarding
Checklists that close because the work closed.
Day-one access, equipment, tax forms, and a first-week plan should not depend on whoever remembered the wiki. Offboarding is the same problem in reverse.
Roles and access
Who can open a file is a product decision.
Operators, managers, and employees do not share a login. Sensitive fields sit behind roles you can explain to counsel — and to the person whose file it is.
Want this workflow on your roster?
Tell us your headcount and what you run today. We will write back from hello@staffquorum.com when we can show you the product.